Collection, Use and Disclosure of Personal Information
Scope and Application of Policy
In order to ensure compliance with this policy and applicable privacy legislation, Walton has appointed a Privacy Officer. If you have any questions about the application of this policy, please contact Walton's Privacy Officer:
Walton International Group Inc.
2300, 605 - 5th Avenue SW
Calgary, Alberta T2P 3H5
Direct Telephone: (403) 750-2295
Confidential Fax: (403) 261-3918
The type of information we collect about you includes the following:
- Information such as your name, home address, telephone number and e-mail address
- Copies of any agreements you may enter into with us
- Information that you provide to us, such as your preferences, feedback and comments
Walton uses the personal information above for different purposes relating to the management of our relationship with you. These purposes include, but are not limited to the following:
- Enabling us to contact you in relation to your request for more information
- Enabling us to create and maintain a list of registrants in Walton-sponsored events, working groups and committees
- Enabling us to comply with other requests on your part such as, for example, your preferred mode of communication
- Enabling us to manage demographic and statistical data relating to Walton’s business and its events
- Other purposes reasonably required for the maintenance and management of our relationship with you
Your personal information may be made available to Walton’s employees, contractors and consultants and other parties, including its subsidiaries and affiliated companies (the "Walton Group") who require such information to assist us with administering our relationship with you. These include third parties that provide services to us or on our behalf and third parties with whom we contract to perform our services.
We require your consent to collect, use and disclose your personal information in accordance with this Policy. Consent may be express or implied. Express consent may be given orally or in writing, including electronic writing. Implied consent is consent that can be reasonably inferred by your action or inaction. By providing us with the personal information described in this Policy, we assume you have impliedly provided Walton with your consent to collect, use and disclose your personal information in accordance with this Policy.
You may withdraw or limit your consent to Walton's collection, use and disclosure of your personal information at any time. You must provide reasonable notice of the withdrawal of your consent. All communications with respect to the withdrawal or limitation of your consent should be in directed to our Privacy Officer in writing.
In some circumstances, Walton is entitled to or required to; disclose your personal information without your consent. These circumstances include, but are not limited to:
- Protecting your health or safety
- The disclosure is necessary for an investigation or proceeding
- The disclosure is required or authorized by law
- The disclosure is required to comply with a subpoena, warrant or order of a court or other body authorized to compel production of the information
- The disclosure is to a public body and relates to an investigation of an offence
- The disclosure is to a lawyer who is representing Walton
- The disclosure is required to respond to an emergency
- Where the personal information is publicly available
Walton has a video surveillance camera in its lobby area. The camera is solely for purposes of protecting Walton's premises and its property, and the personal property of its employees, from theft and vandalism. The surveillance tapes are routinely destroyed within 30 days from the date of the recording.
Accuracy and Retention of Personal Information
Walton endeavors to ensure that any personal information in its possession is as accurate, current and complete as necessary for the purposes for which we use that information. If your personal information changes or you believe information we have about you is not accurate, please notify us as soon as reasonably possible. Any request to verify or correct your personal information must be made in writing to Walton's Privacy Officer. In some circumstances, we may not agree to your request to change your personal information, but will instead append an alternative text to the record in question.
We keep your personal information only as long as it is required for the reasons it was collected and for as long as it is necessary for us to have sufficient information to respond to any issues that may arise at a later date and to comply with applicable law and regulatory requirements. When we no longer require your personal information, we will either destroy or erase it, or we will make it anonymous such that it cannot be associated with or tracked to you.
Safeguarding Personal Information
Walton is committed to protecting the security of your personal information. We endeavor to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to prevent your personal information from loss and unauthorized access, copying, use, modification or disclosure.
Access to Your Personal Information
You may ask to see the personal information we have about you. A request to review your personal information must be made in writing to Walton's Privacy Officer. Walton will endeavor to provide the information requested within a reasonable time from the date of the written request, or within the time otherwise required by law.
If you make a request to review your personal information, we may request specific information from you to enable us to confirm your identity and right to access to such information. We may also require information that would assist us in locating your personal information. We may charge a fee to access your personal information; if so, we will notify you of that fee at the time you make your request or within a short time thereafter.
Walton reserves the right to decline to provide access to personal information in certain circumstances. These include, but are not limited to, circumstances where the information requested:
- Would disclose personal information, including opinions, about another individual
- Would disclose Walton's trade secrets or other confidential business information
- Is subject to lawyer-client privilege
- Is not readily retrievable and the burden or cost of providing it would be disproportionate to the value of the information
- Does not exist or cannot be found
- Could result in serious harm to the individual requesting it, serious harm to the life, safety or health of another person, or serious emotional harm or embarrassment to another individual
- May harm or interfere with law enforcement activities and other investigative or regulatory functions of a body authorized by statute to perform such functions
- May be or is required to be withheld by other legislation
Where information requested will not or cannot be disclosed, Walton will provide the reasons for non-disclosure.
Revisions to this Policy
Interpretation of this Policy
The Privacy Officer has the responsibility and authority to interpret and administer this Policy. This Policy does not create or confer any additional rights or obligations to those imposed under provincial or federal privacy legislation. Should there be, in a specific case, any inconsistency between this Policy and applicable provincial or federal privacy legislation, this Policy will be interpreted to give effect to and comply with such privacy laws.